ChatGPT and AI – Embracing the Opportunity as an Administrative Professional


In today’s rapidly evolving world, technological advancements have become an integral part of our lives, and artificial intelligence (AI) is at the forefront of this digital transformation. The emergence of AI-powered virtual assistants like ChatGPT has sparked debates about its potential impact on various professions, including Administrative Professionals like EAs, PAs and Admin Assistants.

Image of horizon in space for blog post about how ChatGPT and AI are affecting Administrative Professionals

However, instead of viewing AI as a threat, it’s crucial to recognize the immense opportunities it presents. In a recent podcast episode I shared my thoughts on the role of ChatGPT and AI for Administrative Professionals and discussed how you can embrace this technology. I wanted to share my thoughts in The Linchpin Assistant Blog as well for those of you that prefer reading to listening!

The Rise of AI in Administrative Tasks:

A recent article published in The New York Times highlighted the capabilities of ChatGPT and its comparison to human executive assistants. The author devised a list of common responsibilities of an executive assistant, such as meeting preparations, note-taking, travel planning, and calendar management. The experiment demonstrated that while ChatGPT outperformed other AI assistants like Bard, it also raised questions about the potential automation of administrative work.

Dispelling Job Security Concerns:

Despite the concerns raised about AI replacing administrative professionals, it is important to address these worries head-on. The historical context of technological advancements, such as the introduction of electric typewriters and personal computers, shows that adaptability is key to staying relevant in the workforce. Just as secretaries embraced new technologies, Administrative Professionals today should view AI as a tool that can augment your capabilities rather than replace them.

Harnessing the Power of AI:

Toby Walsh, chief scientist at the University of NSW’s AI Institute, believes that AI will excel at handling the “four Ds of work”: the dirty, the dull, the difficult, and the dangerous. However, he also emphasizes that AI will never replicate human qualities such as social intelligence, emotional intelligence, creativity, and adaptability.

This insight highlights the opportunities AI presents for you as an Administrative Professional to offload mundane tasks and redirect your focus towards more interesting and creative contributions within your organization.

Image of futuristic office in blog post about how ChatGPT and AI are affecting Administrative Professionals.

Upskilling for the Future:

To embrace the potential of AI and ChatGPT, I’m recommending that you flex your human skills and prioritize adaptability, flexibility, and curiosity. I will be featuring Administrative experts who have demonstrated leadership in leveraging AI. By following these thought leaders and actively exploring tools like ChatGPT, you can stay ahead of the curve and continuously upskill yourself.

Key Considerations when Using ChatGPT:

While ChatGPT offers numerous benefits, it is essential to be mindful of a few factors. Firstly, for those using the free version, it’s important to recognize that your data may be utilized as part of the product. Therefore, cautiousness about the information you submit is crucial. Secondly, although ChatGPT is highly advanced, it is not infallible. Numerous examples exist where it has generated inaccurate results. Always verify the information received to avoid potential embarrassment. Lastly, mastering the art of crafting effective prompts is key to obtaining desired outcomes. Continually practice and refine your prompts to improve the accuracy and relevance of ChatGPT’s responses.


Rather than fearing the rise of AI, Administrative Professionals should embrace the opportunities it brings. ChatGPT and AI have the potential to revolutionize administrative tasks by automating mundane work, freeing up time for professionals to focus on more meaningful contributions. By staying informed, following industry thought leaders, and actively experimenting with AI tools, Administrative Professionals can position themselves for success in the AI-driven future. Let us embrace the power of AI and leverage ChatGPT to enhance our productivity and creativity as administrative professionals.

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Liz Van Vliet

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Liz Van Vliet, The Linchpin Assistant

Meet Liz

I work with Executive Assistants and Administrative Assistants to deliver the confidence, consistency and career development that transforms them into thriving Linchpin Assistants. 

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